Tips for spending less paper in the office

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At a cost of more than six cents per page, the number of companies thrown into the trash annually by this situation amounts to $ 9,000 per employee.The average office worker in a large organization can get to print 10,000 pages a year, of which about 1,500 are total waste. At a cost of more than six cents per page, the number of companies thrown into the trash annually by this situation amounts to $ 9,000 per employee.

“Although in recent years there have been important advances and organizations have become a little more aware of the positive impact that can have for their finances to establish serious and responsible rules of their printing processes, there are still many companies that are losing money by leaving the issue for later, “says Robisson Ruiz, General Manager Delcop Colombia, exclusive distributor of Xerox products in the country.

Among all the guidelines and recommendations that different companies have been able to receive from the graphic firms themselves, experts and analysts, there are still some that remain as pending subjects. Here are five tips for efficient and environmentally friendly printing that companies have yet to implement:

1.Adopt the print on demand. On-demand printing creates documents only in the quantity and times required. Now more than ever, companies are asking for Managed Print Services (MPS) to save money and stimulate growth. Although it is a concept that has been handled for some time, what is important nowadays is that companies understand that success in MPS comes from an effective execution, not from promises in advance, and it is therefore imperative to choose suppliers highly qualified with the best combination of technological innovation and service.

2.Use the most innovative technologies. Having more efficient and responsible printing processes is not an obligation only of the companies that print. The companies that supply technology for this type of processes understand this and that is why in recent times have appeared advances such as solid ink, which in addition to generating significant savings for organizations, greatly reduce the environmental impact of printing processes . To get an idea, the toner of a laser printer usually lasts four years and in that time generates 204 kilograms of waste; a solid ink printer yields 10.5 kilos in the same period.

3.Reduce paper usage. Legislation such as Zero Paper in Colombia tend to decree the reduction of printing processes in companies, however, memorandums, reports, invoices, forms, presentations and instructions continue to co-exist daily in any type of organization. The answer to what should be printed and what should not start from a single reasoning: print as little as possible and in an intelligent way. Also, consider making the most of each sheet, printing on both sides, recycling used paper and using papers certified by international organizations, such as the Forest Stewardship Council, because they involve less use of trees for their production.

Four.Reduce energy consumption. Updating old products and using more current and efficient products is one of the best ways to save energy today. In the technology industry, including the field of printing, many manufacturers have the Energy Star label, meaning that products that by their own characteristics help to save energy with special programs to turn itself off or disconnect when not being used; even advances such as that provided by the emulsion toner by aggregation can reduce the energy consumption of the employee with conventional toner by 25 to 35 percent. Similarly, replacing standalone office products with multifunctional systems saves 50% of energy.

5.Work with responsible suppliers. Ask your suppliers what they are doing to reduce their costs and environmental impact. Not only are clean and environmentally friendly manufacturing processes or products that lead to energy savings, there are also responsibilities for your service provider that it is good to always be reviewing. Does your service provider have CRM systems that help you save the expenses your company has to pay for spare parts or assistance? Do those systems allow you to do traceability and optimize resources? Are some of the questions you should ask be done at all times.


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